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Large Weddings

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Large Wedding Services

in Woodinville Wine Country

Bride and Groom in the Garden

Your Special Day

Say "I Do" in one of the most picturesque settings in the Pacific Northwest. Willows Lodge provides a lovely backdrop for your special day, paired with inspired cuisine from award-winning Barking Frog restaurant.

Our indoor and outdoor wedding venues offer the best of both worlds as you and your guests are surrounded by nature, beautiful gardens, and a rustic, modern-lodge ambiance that sets Willows Lodge apart.
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Event Facilities

bride looking in the mirror at her dress

The Burke Room

Capacity is approximately 12 guests, but can vary based on set-up. This cozy room features a stone fireplace, bathroom with large vanity, 3-way mirror, and outdoor patio overlooking the lovely Fireside courtyard. This space is ideal for a bridal changing room on the day of the wedding giving ample space for the bride and her attendants to primp and dress on-site. Please consult your catering representative for hair and make-up stylist recommendations.

The Garden Gazebo

Ceremony Capacity: 150 guests without tenting; 120 guests with tenting, Reception Seating: 80 guests seated

Surrounded by colorful flower and herb gardens, the Gazebo not only provides protection from the sun and heat in the summer, it can also be fully enclosed with extendable awnings and customized windowed tenting, as well as built-in heaters to keep guests comfortable.

outdoor wedding ceremony setup

The Gazebo can also be utilized for additional reception seating if you have a larger group, or for the cocktail hour if your ceremony takes place at an off-site venue. After the ceremony under the Garden Gazebo, your guests can walk a few steps to our Sammamish Patio for a cocktail hour, complete with beverage service, tray-passed hors d'oeuvres, and the opportunity to explore the gardens. When the reception begins, the patio leads directly into our Sammamish Ballroom featuring a full wall of windows and glass doors. This indoor-outdoor connection creates a light and airy feel in the room and provides your guests with a beautiful view of the gardens and fountain while they dine. Combining the northwest feel of the lodge with the elegance of a premier wedding reception venue, the ballroom features rustic wood beams, a warm, neutral color scheme, and access to the adjacent foyer where we can setup a buffet table, create a lounge, feature a candy bar/buffet...the options are endless!

indoor wedding reception setup

The Sammamish Ballroom, Patio, & Foyer

Indoor Only Capacity - 150 guests seated; 180 guests reception-style

Indoor & Outdoor* - 200 guests seated; 250 guests  reception-style
(*Additional tenting may need to be rented for an added charge)

Bride and Groom in the Garden
Large Wedding Facility Packages
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SATURDAY/SUNDAY DAYTIME PACKAGES INCLUDE:
- Rental of the Garden Gazebo, Sammamish Ballroom, Patio & Foyer
- Tables, chairs, dance floor, glassware, flatware, dishware, votives, and a limited selection of linens & napkins
- One guest room on the night before and one guest room on the night of the wedding
- Valet parking for all wedding guests
- Banquet staff to facilitate setup and teardown of all Willows Lodge provided items and offer service during the event including bartending and
cake-cutting

FRIDAY/SATURDAY/SUNDAY EVENING PACKAGES INCLUDE:
- Rental of the Burke Room (bridal changing room) from 9:00am - 11:00pm
- Rental of the Garden Gazebo, Sammamish Ballroom, Patio & Foyer
- Tables, chairs, dance floor, glassware, flatware, dishware, votives, and a limited selection of linens & napkins
- Four guest rooms on the night of the wedding
- Valet parking for all wedding guests
- Banquet staff to facilitate setup and teardown of all Willows Lodge provided items and offer service during the event including bartending and
cake-cutting

PREMIUM SATURDAY/SUNDAY PACKAGES INCLUDE:
- Rental of the Burke Room (bridal changing room) from 9:00am - 11:00pm
- Rental of the Garden Gazebo, Sammamish Ballroom, Patio & Foyer
- Extended setup time and an extra hour of event time
- Option for indoor/outdoor dining
- Tables, chairs, dance floor, glassware, flatware, dishware, votives, and a limited selection of linens & napkins
- One suite on the night before and one suite on the night of the wedding
- Three guests rooms on the night of the wedding
- Valet parking for all wedding guests
- Banquet staff to facilitate setup and teardown of all Willows Lodge provided items and offer service during the event including bartending and
cake-cutting
2022 Large Wedding Pricing - June Through October (Up to 150 Guests)
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Friday Evening, 6:00pm – 11:00pm OR Sunday Evening, 5:00 pm – 10:00 pm
$7,000 food & beverage minimum I  $4,000 facility package fee

Saturday or Sunday Daytime, 11:00am – 3:00pm
$4,000 food & beverage minimum I  $3,000 facility package fee

Saturday Evening, 5:00pm – 11:00pm
$10,000 food & beverage minimum I $5,000 facility package fee‍

Food & beverage pricing is subject to a 25% service charge and tax. The facility package fee is subject to tax.
2022/2023 Large Wedding Pricing - November - May (Up to 150 Guests)
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Friday/Sunday Evening - 6:00pm - 11:00pm (setup from 3:00pm - 6:00pm) + Burke Room 9:00am - 11:00pm
$6,000 food & beverage minimum I $5,000 facility package fee

Saturday/Sunday Daytime - 11:00am - 3:00pm (setup from 9:00am - 11:00am)
$4,000 food & beverage minimum I $3,000 facility package fee

Saturday Evening - 6:00pm - 11:00pm (setup from 4:00pm - 6:00pm) + Burke Room 9:00am - 11:00pm
$8,000 food & beverage minimum I $5,000 facility package fee

Premium Saturday/Sunday - 5:00pm - 11:00pm (setup from 10:00am-5:00pm) + Burke Room 9:00am - 11:00pm
$12,000 food & beverage minimum I $7,000 facility package fee

Food & beverage pricing is subject to a 25% service charge and tax. The facility package fee is subject to tax.
2023 Large Wedding Pricing - June - October (Up to 150 Guests)
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Friday/Sunday Evening - 6:00pm - 11:00pm (setup from 4:00pm - 6:00pm) + Burke Room 9:00am - 11:00pm
$8,000 food & beverage minimum I $5,000 facility package fee

Saturday/Sunday Daytime - 11:00am - 3:00pm (setup from 9:00am - 11:00am)
$4,000 food & beverage minimum I $4,000 facility package fee

Saturday Evening - 6:00pm - 11:00pm (setup from 4:00pm - 6:00pm) + Burke Room 9:00am - 11:00pm
$10,000 food & beverage minimum I $6,500 facility package fee

Premium Saturday/Sunday - 5:00pm - 11:00pm (setup from 10:00am - 5:00pm)
$14,000 food & beverage minimum I $8,000 facility package fee

Food & beverage pricing is subject to a 25% service charge and tax. The facility package fee is subject to tax.
Event Policies
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TIMING | SETUP | DECORATIONS
Each wedding is contracted for two hours of setup time when our staff will be preparing the room for your event and your vendors may setup as well.  If we do not have any events prior to your event your vendors and/or you may begin setting up earlier but this must be approved in advance by Willows Lodge.  Please ask your catering representative about restrictions on how and with what you may decorate but note the following items we do not allow: confetti, glitter, silly string, faux flower petals, uncovered candles, fog machines and anything else that could potentially ruin our space and equipment.  Teardown must take place promptly at the conclusion of your event and all items provided by an outside vendor or the client must be removed.  Willows Lodge cannot store and will not be responsible for any materials left behind after the conclusion of your event.

MENUS
Please note that all food and beverage items must be provided by Willows Lodge with the exception of the wedding cake (or cupcakes, etc.) which can be obtained through a licensed vendor.  The food, beverage and miscellaneous prices quoted are subject to a 25% service charge and applicable Washington State sales tax.  The menu prices are subject to change without notice, but may be confirmed up to two months prior to your event.

GUARANTEES
Your catering representative must be notified of your guaranteed guest count as well as your entrée counts (applicable for plated meals only) by 11:00 am three (3) business days prior to your event.  Once received by the Catering Department the number will be considered a guarantee and is not subject to reduction.  If the actual event guest count exceeds this guarantee, you will be charged for the greater number of guests.

BEVERAGE SERVICE
Beverages for your function are purchased on a per drink basis, wine is charged per bottle.  All beverages must be purchased from Willows Lodge; we do not allow outside beverages to be provided by the client and thus a corkage fee is not applicable.  All wedding packages include bartending services unless you request additional bar staff in which case a fee of $50.00 per hour, per bartender for a minimum of two hours will be charged.  Willows Lodge reserves the right to refuse service to any guests that cannot provide proof of legal consumption age or who are perceived to be intoxicated above the legal limit.  Willows Lodge also reserves the right to close the bar and/or end the event early if problems ensue from overly intoxicated guests.

GUEST ROOMS
For weddings and special events, Willows Lodge offers a 10% discount on guestroom rates to all of your wedding guests, subject to rate fluctuations and availability.  If you wish to lock-in a discounted group rate and guarantee availability of a set number of rooms, we also offer the option of contracting a block of 10 – 25 rooms, per night.  Please contact your catering representative for further information.

RESERVATIONS & PAYMENT
Reservations may be made up to 18 months in advance.  To reserve a date and time a signed contract and 20% non-refundable pre-payment are required.  If the signed contract and pre-payment are not returned by the due date noted on the contract, Willows Lodge will release all reserved event space and guestrooms.  Payment of the total estimated bill is due two weeks prior to your function.  If there is a balance due to Willows Lodge or a refund due to the client after the event has taken place, the Willows Lodge will settle the balance to the credit card on file unless client gets approval for alternative arrangements made with their catering representative prior to the event date.
bride and groom close up
Wedding Reception Table Setup

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