2012 Small Wedding and Special Occasions Information

Located in the heart of Woodinville Wine Country, Willows Lodge offers you an intimate and unique special occasion site. Simple elegance, natural beauty and inspired cuisine along with the expert knowledge of our catering/event professionals and seasoned banquet staff are just a few of the elements that make Willows Lodge one of the most sought-after venues in Western Washington. Let us help you create memorable experiences for all of your guests and offer you a seamlessly perfect day.

Event Facilities

The Riverside Terrace
(Available seasonally, weather and light permitting)

For your ceremony we can offer you our beautiful outdoor Riverside Terrace. This natural setting is located under a striking Willow tree at the edge of the Sammamish River. It is the ideal spot for a small intimate ceremony. The Riverside Terrace can also be utilized for reception seating or for the cocktail hour if your ceremony takes place at an off-site venue.

The Riverside Terrace Capacity: Ceremonies – 50 guests seated
Reception seating – 40 guests seated

The Library

The Library can be used for your ceremony in the event of poor weather. The Library is an intimate room on the second floor of the hotel that features a central fireplace and large windows with views of our famous "cedar snag." The Library can also accommodate small receptions.

The Library Capacity: Ceremonies – 50 guests seated
Reception seating – 30 guests seated

The Gilman Room

For your reception the Gilman room features two fireplaces, beautiful sconces on the walls and two sets of glass doors which lead out onto a semi-private patio that is surrounded by our herb gardens.

After the ceremony, your guests can stroll through the various gardens to the Gilman Room for a cocktail hour, complete with beverage service, and tray-passed hors d'oeuvres. The Gilman Room has two sets of glass sliding doors leading out onto a semi-private patio that is surrounded by our herb gardens. This indoor-outdoor connection creates a light and airy feel in the room and provides your guests with a beautiful view of the outdoor space while they dine. Combining the Northwest feel of Willows Lodge with the elegance of a premier wedding reception venue, The Gilman Room features two fireplaces, beautiful sconces on the walls, and a warm, neutral color scheme.

Please note: this room is not equipped to accommodate dancing or a dance floor. Amplified music is not permitted in the Gilman Room.

The Gilman Room Capacity: 50 guests seated

Pricing & Policies
Friday Evening 7:00 pm - 11:30 pm $1,500 food minimum $375 beverage minimum $600 facility package fee	Saturday Evening 6:00 pm - 11:00 pm $2,000 food minimum $450 beverage minimum $600 facility package fee
Saturday Morning/Afternoon 10:00 am – 4:00 pm $1,200 food minimum $200 beverage minimum $450 facility package fee	Sunday Flex Time 6 hrs, 10:00 am - 10:00 pm $1,200 food minimum $200 beverage minimum $450 facility package fee
Food & beverage minimums can be combined for non-alcoholic events The food & beverage pricing is subject to a 21% service charge and 10% tax The facility package fees are subject to a 9.5% tax

Facility Package Fee Includes:

Rental of the Riverside Terrace, Library and Gilman Room

Tables, ceremony & reception chairs, glassware, flatware, china, votive holders & candles and limited selection of table linens & napkins

Complimentary parking for all wedding guests

Banquet staff to facilitate setup and teardown of all Willows Lodge provided items and offer service during the event including bartending and cake-cutting

Timing Notes

In addition to the event timing offered above, Willows Lodge guarantees 2 hours of setup time for all weddings and special occasions. We do not allow additional hours to be purchased earlier or later except for Sundays when up to 2 more hours can be purchased, based on availability and not to extend past 10:00 pm, for a charge of $250 per hour. Teardown must take place promptly at the conclusion of your event and all items provided by an outside vendor or the client must be removed. Willows Lodge cannot store and will not be responsible for any materials left behind after the conclusion of your event.

Reservations and Payment

Reservations may be made up to 18 months in advance. To reserve a date and time a signed contract, credit card and 20% non-refundable pre-payment are required. If the signed contract and pre-payment are not returned by the due date noted on the contract, Willows Lodge will release all reserved event space and guestrooms. Payment of the total estimated bill is due two weeks prior to your function. If there is a balance due to Willows Lodge or a refund due to the client after the event has taken place, the Willows Lodge will settle the balance to the credit card on file unless client gets approval for alternative arrangements made with their catering representative prior to the event date.

Menus

Enclosed for your consideration are the Willows Lodge banquet menus. Willows Lodge offers a broad selection of menu items but if you have special requests our catering representatives will be happy to work with the chefs to create a signature menu perfect for you! Please note that all food and beverage items must be provided by Willows Lodge with the exception of the wedding cake (or cupcakes, etc) which can be obtained through a licensed vendor. The food, beverage and miscellaneous prices quoted are subject to a 21% service charge and applicable Washington State sales tax. The menu prices are subject to change without notice, but may be confirmed up to three months prior to your event.

Guarantees

Your catering representative must be notified of your guaranteed guest count as well as your entrée counts (applicable for plated meals only) by 11:00 am three (3) business days prior to your event. Once received by the Catering Department the number will be considered a guarantee and is not subject to reduction. If the actual event guest count exceeds this guarantee, you will be charged for the greater number of guests. If you are unable to provide exact entrée counts for your plated meal you will be charged an additional $10.00 per guest on top of the plated meal price.

Beverage Service

Beverages for your function are purchased on a per drink basis, wine is charged per bottle. All beverages must be purchased from Willows Lodge; we do not allow outside beverages to be provided by the client and thus a corkage fee is not applicable. All wedding packages include bartending services unless you request additional bar staff in which case a fee of $50.00 per hour, per bartender for a minimum of two hours will be charged. Willows Lodge reserves the right to refuse service to any guests that cannot provide proof of legal consumption age or who are perceived to be intoxicated above the legal limit. Willows Lodge also reserves the right to close the bar and/or end the event early if problems ensue from overly intoxicated guests.

Guestrooms

Willows offers 84 rooms and suites reflecting the heritage of Northwest-style lodges, with a wonderful combination of rustic elegance, like cozy stone fireplaces in every room and deep soaking tubs for two, and high-tech conveniences, such as 40" HD plasma TVs and complimentary high-speed Internet access. Other guestroom features include: balconies or patios, Molton Brown of London toiletries, French press coffee system and a seasonal, for-purchase, mini-bar selection.

For weddings and special events, Willows Lodge offers a 10% discount on guestroom rates to all of your wedding guests, subject to rate fluctuations and availability. If you wish to lock-in a discounted group rate and guarantee availability of a set number of rooms, we also offer the option of contracting a block of 10 – 25 rooms, per night. Please contact your catering representative for further information.

Shipped Material, Set-Up and Decorations

The catering department must approve all shipped materials prior to arrival. Please have all shipped materials addressed to Willows Lodge c/o Catering Department with your name, the function room and date of function clearly marked. Willows Lodge cannot accept deliveries more than three days before your event.

Each wedding is contracted for two hours of setup time when our staff will be preparing the room for your event and your vendors may setup as well. If we do not have any events prior to your event your vendors and/or you may begin setting up earlier but this must be approved in advance by Willows Lodge. Please ask your catering representative about restrictions on how and with what you may decorate but note the following items we do not allow: confetti, glitter, silly string, faux flower petals, uncovered candles, fog machines and anything else that could potentially ruin our space and equipment.

Audio-Visual Equipment

Willows Lodge has enlisted AVMS Corporation to offer a comprehensive range of production services to meet your needs. Our hotel is also proud to feature Global Meeting™ high-speed Internet connection. Additional charges apply to all audio-visual equipment and high –speed Internet connections. Please speak to the Catering Department to obtain additional information and pricing.

Reservations and Payment

Reservations may be made up to 18 months in advance. All evening weddings ending after 6:00 pm, with music, must rent three guest rooms at a reduced rate. To reserve a date and time a signed contract, credit card and a $2,500.00 non-refundable prepayment are required. Payment of the total estimated bill is due two weeks prior to your function.

Catering Information

Menus
Enclosed for your consideration are the Willows Lodge banquet menus. Willows Lodge offers a broad selection of menu items but if you have special requests our Chefs will be happy to work with you on creating a signature menu. Please note our policies for plated meal selections listed below under guarantees and also on each plated menu page. The food, beverage and miscellaneous prices quoted are subject to a 20% service charge and applicable Washington State sales tax. These prices are subject to change without notice, but may be confirmed up to three months prior to your event. All food and beverages for your function must be obtained from Willows Lodge.

Guarantees
The Catering Office must be notified of your guaranteed number of guests as well as your menu selections and entrée counts by 11:00 am three (3) business days prior to your event. Once received by the Catering Department the number will be considered a guarantee and is not subject to reduction. If you are unable to provide exact entrée counts for your plated meal you will be charged an additional $10.00 per guest on top of the plated meal price.

Beverage Service
Beverages for your function are purchased on a per drink basis, wine is charged per bottle. Hosted bars carry a bartender fee of $25.00 per hour and cash bars incur a bartender fee of $50.00 per hour; both styles have a two-hour bartender minimum.

Guestrooms
Willows Lodge offers 84 luxury guestrooms and suites. All guestrooms have a fireplace, patio or balcony, large soaking tub, stereo system, and complimentary high-speed Internet access. Guest room reservations can be arranged based on availability through our Catering and Conference Services department. All functions with music ending after 7:00 pm must rent three guest/noise rooms at a discounted rate.

Payment Policies
The booking fee for each event is specified on your event contract. Payment of the total estimated bill for social events is due two weeks prior to the scheduled event date. All banquet functions must have a valid credit card number on file. Willows Lodge will only bill corporate clients that have established a direct bill account with our Accounting department. If you are interested in setting up a direct bill account please request an application form; this must be submitted no later than three weeks prior to the date of your scheduled event.

Shipped Material, Set-Up and Decorations
The catering department must approve all shipped materials prior to arrival. Please have all shipped materials addressed to Willows Lodge c/o Catering Department with the company name, company contact, function room and date of function clearly marked. Willows Lodge cannot accept deliveries more than three days before your event.

Your banquet room will be ready for any extra touches you are providing thirty minutes prior to your scheduled start time for corporate events and one-hour prior for social events. Please ask your Catering Representative about restrictions on how and with what you may decorate or specific requests on set-up time and decorations. Willows Lodge cannot store and will not be responsible for any materials left behind after the conclusion of your event.

Audio-Visual Equipment

Willows Lodge has enlisted AVMS Corporation to offer a comprehensive range of production services to meet your needs. Our hotel is also proud to feature Global Meeting™ high-speed Internet connection. Additional charges apply to all audio-visual equipment and high –speed Internet connections. Please speak to the Catering Department to obtain additional information and pricing.

2012 Off-Peak Wedding and Special Occasion Services

(Applicable October 1st to May 31st)

Located in the heart of Woodinville Wine Country, Willows Lodge offers you an intimate and unique special occasion site. Simple elegance, natural beauty and inspired cuisine along with the expert knowledge of our catering/event professionals and seasoned banquet staff are just a few of the elements that make Willows Lodge one of the most soughtafter venues in Western Washington. Let us help you create memorable experiences for all of your guests and offer you a seamlessly perfect day.

Event Facilities

The Burke Room

Our cozy Burke Room features a stone fireplace and an outdoor patio overlooking the lovely Fireside Cellars courtyard as well as a full bathroom and floor-to-ceiling, three-way mirror. This space is ideally used as a bridal changing room on the day of the wedding so that the bride and her attendants are able to primp and dress on-site. Please consult your catering representative for hair and make-up stylist recommendations.

Burke Room Capacity: approximately 15 guests but dependent on specific setup needs

The Garden Gazebo

Surrounded by award-winning herb gardens, the copper-roofed Gazebo, featuring open-air sides, is a beautiful and natural setting for your wedding ceremony. If the weather is not cooperating, however, we have built-in heaters, extendable awnings and customized, windowed tenting that can fully enclose the space. The Gazebo can also be utilized for additional reception seating if you have a larger group size than what our indoor space can accommodate, or for the cocktail hour if your ceremony takes place at an off-site venue.

Please note: The Herbfarm restaurant maintains the stunning gardens where the Gazebo is located and host a tour of the garden area for their dinner guests from 6:30 pm – 7:00 pm on Friday and Saturday evenings and from 4:00 pm – 4:30 pm on Sundays. In order to offer you the utmost privacy during your special event we require all ceremonies to end prior to the start of the tour or to begin after the tour is complete. We also require that all outdoor amplified music cease during the duration of The Herbfarm tour.

The Garden Gazebo Capacity: Ceremonies - 180 guests without tenting, 140 guests with tenting Reception seating – 60 guests seated

The Sammamish Ballroom, Patio & Foyer

After the ceremony under the Garden Gazebo, your guests can walk a few steps to our Sammamish Patio for a cocktail hour, complete with beverage service, tray-passed hors d’oeuvres and the opportunity to explore the gardens. We offer a selection of wrought-iron patio tables and chairs for this area, tall bistro tables, or a combination of the two. When guests are ready for the reception to begin, the patio leads directly into our Sammamish Ballroom, featuring a full wall of windows and glass doors. This indoor-outdoor connection creates a light and airy feel in the room and provides your guests with a beautiful view of the outdoor space while they dine. Combining the Northwest feel of Willows Lodge with the elegance of a premier wedding reception venue, The Sammamish Ballroom features rustic beams, a warm, neutral color scheme and access to the adjoining Foyer where we can setup a buffet table, create a lounge, feature a candy bar/buffet...the options are endless!

The Sammamish Ballroom Capacity: Indoor only - 150 guests seated, 180 guests reception-style
Indoor & outdoor* – 240 guests seated, 300 guests reception-style
(*Additional tenting may need to be rented for an added charge)

Pricing & Policies
Friday Evening 7:00 pm - 11:30 pm $4,000 food minimum $1,000 beverage minimum $2,000 facility package fee	Saturday Evening 5:00 pm - 11:00 pm $5,000 food minimum $2,000 beverage minimum $2,500 facility package fee
Saturday Morning/Afternoon 10:00 am – 3:00 pm $3,000 food minimum $1,000 beverage minimum $1,500 facility package fee	Sunday Flex Time 6 hrs, 10:00 am - 10:00 pm $4,000 food minimum $1,000 beverage minimum $2,000 facility package fee
Food & beverage minimums can be combined for non-alcoholic events The food & beverage pricing is subject to a 21% service charge and 10% tax The facility package fees are subject to a 9.5% tax

Facility Package Fee Includes:

Rental of the Burke Room, Garden Gazebo and Sammamish Ballroom, Patio & Foyer

Tables, ceremony & reception chairs, dance floor, glassware, flatware, china, votive holders & candles and limited selection of table linens & napkins

One suite for the Bride & Groom and for evening weddings three guestrooms on the night of the wedding

Complimentary valet parking for all wedding guests

Banquet staff to facilitate setup and teardown of all Willows Lodge provided items and offer service during the event including bartending and cake-cutting

Timing Notes

In addition to the event timing offered above, Willows Lodge guarantees 2 hours of setup time for all weddings and special occasions. We do not allow additional hours to be purchased earlier or later except for Sundays when up to 2 more hours can be purchased, based on availability and not to extend past 10:00 pm, for a charge of $250 per hour. Teardown must take place promptly at the conclusion of your event and all items provided by an outside vendor or the client must be removed. Willows Lodge cannot store and will not be responsible for any materials left behind after the conclusion of your event.

Reservations and Payment

Reservations may be made up to 18 months in advance. To reserve a date and time a signed contract, credit card and 20% non-refundable pre-payment are required. If the signed contract and pre-payment are not returned by the due date noted on the contract, Willows Lodge will release all reserved event space and guestrooms. Payment of the total estimated bill is due two weeks prior to your function. If there is a balance due to Willows Lodge or a refund due to the client after the event has taken place, the Willows Lodge will settle the balance to the credit card on file unless client gets approval for alternative arrangements made with their catering representative prior to the event date.

Menus

Enclosed for your consideration are the Willows Lodge banquet menus. Willows Lodge offers a broad selection of menu items but if you have special requests our catering representatives will be happy to work with the chefs to create a signature menu perfect for you! Please note that all food and beverage items must be provided by Willows Lodge with the exception of the wedding cake (or cupcakes, etc) which can be obtained through a licensed vendor. The food, beverage and miscellaneous prices quoted are subject to a 21% service charge and applicable Washington State sales tax. The menu prices are subject to change without notice, but may be confirmed up to three months prior to your event.

Guarantees

Your catering representative must be notified of your guaranteed guest count as well as your entrée counts (applicable for plated meals only) by 11:00 am three (3) business days prior to your event. Once received by the Catering Department the number will be considered a guarantee and is not subject to reduction. If the actual event guest count exceeds this guarantee, you will be charged for the greater number of guests. If you are unable to provide exact entrée counts for your plated meal you will be charged an additional $10.00 per guest on top of the plated meal price.

Beverage Service

Beverages for your function are purchased on a per drink basis, wine is charged per bottle. All beverages must be purchased from Willows Lodge; we do not allow outside beverages to be provided by the client and thus a corkage fee is not applicable. All wedding packages include bartending services unless you request additional bar staff in which case a fee of $50.00 per hour, per bartender for a minimum of two hours will be charged. Willows Lodge reserves the right to refuse service to any guests that cannot provide proof of legal consumption age or who are perceived to be intoxicated above the legal limit. Willows Lodge also reserves the right to close the bar and/or end the event early if problems ensue from overly intoxicated guests.

Guestrooms

Willows offers 84 rooms and suites reflecting the heritage of Northwest-style lodges, with a wonderful combination of rustic elegance, like cozy stone fireplaces in every room and deep soaking tubs for two, and high-tech conveniences, such as 40” HD plasma TVs and complimentary high-speed Internet access. Other guestroom features include: balconies or patios, Molton Brown of London toiletries, French press coffee system and a seasonal, for-purchase, mini-bar selection.

For weddings and special events, Willows Lodge offers a 10% discount on guestroom rates to all of your wedding guests, subject to rate fluctuations and availability. If you wish to lock-in a discounted group rate and guarantee availability of a set number of rooms, we also offer the option of contracting a block of 10 – 25 rooms, per night. Please contact your catering representative for further information.

Shipped Material, Set-Up and Decorations

The catering department must approve all shipped materials prior to arrival. Please have all shipped materials addressed to Willows Lodge c/o Catering Department with your name, the function room and date of function clearly marked. Willows Lodge cannot accept deliveries more than three days before your event.

Each wedding is contracted for two hours of setup time when our staff will be preparing the room for your event and your vendors may setup as well. If we do not have any events prior to your event your vendors and/or you may begin setting up earlier but this must be approved in advance by Willows Lodge. Please ask your catering representative about restrictions on how and with what you may decorate but note the following items we do not allow: confetti, glitter, silly string, faux flower petals, uncovered candles, fog machines and anything else that could potentially ruin our space and equipment.

Audio-Visual Equipment

Willows Lodge has enlisted AVMS Corporation to offer a comprehensive range of production services to meet your needs. Our hotel is also proud to feature Global Meeting™ high-speed Internet connection. Additional charges apply to all audio-visual equipment and high –speed Internet connections. Please speak to the Catering Department to obtain additional information and pricing.

2012 Wedding and Special Occasion Services

(Applicable June 1st to September 30th)

Located in the heart of Woodinville Wine Country, Willows Lodge offers you an intimate and unique special occasion site. Simple elegance, natural beauty and inspired cuisine along with the expert knowledge of our catering/event professionals and seasoned banquet staff are just a few of the elements that make Willows Lodge one of the most soughtafter venues in Western Washington. Let us help you create memorable experiences for all of your guests and offer you a seamlessly perfect day.

Event Facilities

The Burke Room

Our cozy Burke Room features a stone fireplace and an outdoor patio overlooking the lovely Fireside Cellars courtyard as well as a full bathroom and floor-to-ceiling, three-way mirror. This space is ideally used as a bridal changing room on the day of the wedding so that the bride and her attendants are able to primp and dress on-site. Please consult your catering representative for hair and make-up stylist recommendations.

Burke Room Capacity: approximately 15 guests but dependent on specific setup needs

The Garden Gazebo

Surrounded by award-winning herb gardens, the copper-roofed Gazebo, featuring open-air sides, is a beautiful and natural setting for your wedding ceremony. If the weather is not cooperating, however, we have built-in heaters, extendable awnings and customized, windowed tenting that can fully enclose the space. The Gazebo can also be utilized for additional reception seating if you have a larger group size than what our indoor space can accommodate, or for the cocktail hour if your ceremony takes place at an off-site venue.

Please note: The Herbfarm restaurant maintains the stunning gardens where the Gazebo is located and host a tour of the garden area for their dinner guests from 6:30 pm – 7:00 pm on Friday and Saturday evenings and from 4:00 pm – 4:30 pm on Sundays. In order to offer you the utmost privacy during your special event we require all ceremonies to end prior to the start of the tour or to begin after the tour is complete. We also require that all outdoor amplified music cease during the duration of The Herbfarm tour.

The Garden Gazebo Capacity: Ceremonies - 180 guests without tenting, 140 guests with tenting Reception seating – 60 guests seated

The Sammamish Ballroom, Patio & Foyer

After the ceremony under the Garden Gazebo, your guests can walk a few steps to our Sammamish Patio for a cocktail hour, complete with beverage service, tray-passed hors d’oeuvres and the opportunity to explore the gardens. We offer a selection of wrought-iron patio tables and chairs for this area, tall bistro tables, or a combination of the two. When guests are ready for the reception to begin, the patio leads directly into our Sammamish Ballroom, featuring a full wall of windows and glass doors. This indoor-outdoor connection creates a light and airy feel in the room and provides your guests with a beautiful view of the outdoor space while they dine. Combining the Northwest feel of Willows Lodge with the elegance of a premier wedding reception venue, The Sammamish Ballroom features rustic beams, a warm, neutral color scheme and access to the adjoining Foyer where we can setup a buffet table, create a lounge, feature a candy bar/buffet...the options are endless!

The Sammamish Ballroom Capacity: Indoor only - 150 guests seated, 180 guests reception-style Indoor & outdoor* – 240 guests seated, 300 guests reception-style
(*Additional tenting may need to be rented for an added charge)

Pricing & Policies
Friday Evening 7:00 pm - 11:30 pm $5,000 food minimum $2,000 beverage minimum $4,000 facility package fee	Saturday Evening 5:00 pm - 11:00 pm $8,000 food minimum $2,000 beverage minimum $5,000 facility package fee
Saturday Morning/Afternoon 10:00 am – 3:00 pm $4,000 food minimum $1,000 beverage minimum $2,000 facility package fee	Sunday Flex Time 6 hrs, 10:00 am - 10:00 pm $5,000 food minimum $2,000 beverage minimum $4,000 facility package fee
Food & beverage minimums can be combined for non-alcoholic events The food & beverage pricing is subject to a 21% service charge and 10% tax The facility package fees are subject to a 9.5% tax

Facility Package Fee Includes:

Rental of the Burke Room, Garden Gazebo and Sammamish Ballroom, Patio & Foyer

Tables, ceremony & reception chairs, dance floor, glassware, flatware, china, votive holders & candles and
limited selection of table linens & napkins

One suite for the Bride & Groom and for evening weddings three guestrooms on the night of the wedding

Complimentary valet parking for all wedding guests

Banquet staff to facilitate setup and teardown of all Willows Lodge provided items and offer service during the event including bartending and cake-cutting

Timing Notes

In addition to the event timing offered above, Willows Lodge guarantees 2 hours of setup time for all weddings and special occasions. We do not allow additional hours to be purchased earlier or later except for Sundays when up to 2 more hours can be purchased, based on availability and not to extend past 10:00 pm, for a charge of $250 per hour. Teardown must take place promptly at the conclusion of your event and all items provided by an outside vendor or the client must be removed. Willows Lodge cannot store and will not be responsible for any materials left behind after the conclusion of your event.

Reservations and Payment

Reservations may be made up to 18 months in advance. To reserve a date and time a signed contract, credit card and 20% non-refundable pre-payment are required. If the signed contract and pre-payment are not returned by the due date noted on the contract, Willows Lodge will release all reserved event space and guestrooms. Payment of the total estimated bill is due two weeks prior to your function. If there is a balance due to Willows Lodge or a refund due to the client after the event has taken place, the Willows Lodge will settle the balance to the credit card on file unless client gets approval for alternative arrangements made with their catering representative prior to the event date.

Menus

Enclosed for your consideration are the Willows Lodge banquet menus. Willows Lodge offers a broad selection of menu items but if you have special requests our catering representatives will be happy to work with the chefs to create a signature menu perfect for you! Please note that all food and beverage items must be provided by Willows Lodge with the exception of the wedding cake (or cupcakes, etc) which can be obtained through a licensed vendor. The food, beverage and miscellaneous prices quoted are subject to a 21% service charge and applicable Washington State sales tax. The menu prices are subject to change without notice, but may be confirmed up to three months prior to your event.

Guarantees

Your catering representative must be notified of your guaranteed guest count as well as your entrée counts (applicable for plated meals only) by 11:00 am three (3) business days prior to your event. Once received by the Catering Department the number will be considered a guarantee and is not subject to reduction. If the actual event guest count exceeds this guarantee, you will be charged for the greater number of guests. If you are unable to provide exact entrée counts for your plated meal you will be charged an additional $10.00 per guest on top of the plated meal price.

Beverage Service

Beverages for your function are purchased on a per drink basis, wine is charged per bottle. All beverages must be purchased from Willows Lodge; we do not allow outside beverages to be provided by the client and thus a corkage fee is not applicable. All wedding packages include bartending services unless you request additional bar staff in which case a fee of $50.00 per hour, per bartender for a minimum of two hours will be charged. Willows Lodge reserves the right to refuse service to any guests that cannot provide proof of legal consumption age or who are perceived to be intoxicated above the legal limit. Willows Lodge also reserves the right to close the bar and/or end the event early if problems ensue from overly intoxicated guests.

Guestrooms

Willows offers 84 rooms and suites reflecting the heritage of Northwest-style lodges, with a wonderful combination of rustic elegance, like cozy stone fireplaces in every room and deep soaking tubs for two, and high-tech conveniences, such as 40” HD plasma TVs and complimentary high-speed Internet access. Other guestroom features include: balconies or patios, Molton Brown of London toiletries, French press coffee system and a seasonal, for-purchase, mini-bar selection.

For weddings and special events, Willows Lodge offers a 10% discount on guestroom rates to all of your wedding guests, subject to rate fluctuations and availability. If you wish to lock-in a discounted group rate and guarantee availability of a set number of rooms, we also offer the option of contracting a block of 10 – 25 rooms, per night. Please contact your catering representative for further information.

Shipped Material, Set-Up and Decorations

The catering department must approve all shipped materials prior to arrival. Please have all shipped materials addressed to Willows Lodge c/o Catering Department with your name, the function room and date of function clearly marked. Willows Lodge cannot accept deliveries more than three days before your event.

Each wedding is contracted for two hours of setup time when our staff will be preparing the room for your event and your vendors may setup as well. If we do not have any events prior to your event your vendors and/or you may begin setting up earlier but this must be approved in advance by Willows Lodge. Please ask your catering representative about restrictions on how and with what you may decorate but note the following items we do not allow: confetti, glitter, silly string, faux flower petals, uncovered candles, fog machines and anything else that could potentially ruin our space and equipment.

Audio-Visual Equipment

Willows Lodge has enlisted AVMS Corporation to offer a comprehensive range of production services to meet your needs. Our hotel is also proud to feature Global Meeting™ high-speed Internet connection. Additional charges apply to all audio-visual equipment and high –speed Internet connections. Please speak to the Catering Department to obtain additional information and pricing.